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Otávio Banffy

5 tips for boosting your work productivity

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Your work environment represents a little bit of how your brain organizes things. A more organized environment benefits the feeling you get when thinking about your work. The same happens with your focus.

When it comes to us freelancers, or people who work in the virtual world all day, it can be difficult to remain focused at all times on what they need to. So here are a few tips for you to be more organized and boost your productivity.

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1. Focus

Focus application is a great tool which allows you to concentrate on your tasks and activities. This is a high-quality software product which can block Facebook, Instagram, Twitter or other websites or messengers that could be distracting at times. Simply stated, Focus is a professional page blocker which allows you to set up the schedule of blocking and monitor your progress. (...)

As the internet is overloaded with come-hither activities, this tool is extremely useful for those who can’t resist a temptation to open one or another entertainment portal and can’t focus on a particular task. The program will help you perform more tasks during working hours.

 

This is useful if you know you get easily distracted by messages, notifications, etc. Not everyone is, but if you surround yourself with updates from various apps, you need to separate them from your work time.

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2. Don’t Try to Be a Multitasker

You shouldn’t play a superhero and try to cope with several tasks simultaneously. A good rule of thumb is that you simply won’t cope with all these assignments. It is much more profitable to do tasks on a rotating basis. You should determine which duties are more important and do them first. All minor assignments should be kept for later. In this scenario, you’ll be more productive than when you are juggling several tasks all at once. (...)

 

This was especially important for me. I always knew that, but sometimes I struggle a bit in keeping it up. As a freelancer, we are one-(wo)man armies. We are our marketing, our workforce, our payments agent, customer satisfaction specialist, everything, and depending on what you do you'll have more and more activities that pile up and blend together. It's important to try and keep them compartmentalised as much as possible, which takes us to the next tip.

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3. Create To-Do Lists

This tip is useful for those who deal with a variety of assignments per day (meetings, reviews, interviews, emails, social networks, etc.). You simply can’t have in mind all tasks you need to do per day. In this scenario, you should take a notebook and write down all your daily duties. Following this simple recommendation, you’ll notice that your productivity will become better.

 

There might be applications that specific for doing this sort of thing. But any list will do. Physical might be better, on a paper note or a notebook. Could we make a working diary of daily activities for us? We can later on go back and see how much we accomplished each day. Neat idea!

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4. Make Short Breaks.

(...) You should make short breaks between different stages of work. If you have enough time, you can walk in the park or visit a gym. If you are pressed for time, you can make short coffee breaks. You’ll notice that your energy level will improve and you’ll have enough energy to do all these assignments.

 

There is a concept called the Pomodoro Break - which we covered here at the forums before - that works on this principle. Check it out for more information.

I work in high-intensity bursts. I get to do a lot of work in very little time, then rest for a bit (or a lot, depending on the previous intensity) before getting back to it. I get to do more than I would if working continuously, and a I beta lot of people would too. I used Toggl at first for tracking that, but now I work entirely on instincts. Maybe something like that will do for you?

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5. Find a Partner

This tip is for those employees, who simply can’t cope with a huge scope of work. If you realize that you don’t meet deadlines, you should delegate powers. Find a person, who will be responsible for some of your assignments. In this scenario, you can be convinced that there is a person who plays second fiddle (together, you’ll improve productivity and get more things done). In some instances, this person can be an indispensable helper. You’ll also build the accurate balance between your job and a personal life.

 

While a partner may come in many forms, chances are good that you'll be needing translators to help you out. Well, you should consider yourself lucky because Smartcat is the right place to find freelancers willing to help you.

If you want to have people working as partners, helping each other out, you can start a topic right here at the forum and see who might be interested.

Or, you can find translators on the Marketplace itself and hire them as mercenar... Ahem, fellow translators, for helping you out. Now you can safely accept those 2 billion words project without feeling guilty or overburdened. ^^

You can read the original article in which those tips showed up here.

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5 minutes ago, Otávio Banffy said:

But any list will do. Physical might be better, on a paper note or a notebook.

I find this particularly useful.  Everything else is in the PC, but I always have a physical list on my desk which I can add things to and tick things off as they are completed. As we are often expected to accept new assignments whilst we are in the middle of doing others, it's good to quickly note down the client, number of words and agreed delivery date on a list and then return to your original task. Usually I start the day by taking a fresh piece of paper and starting the list anew. Looking at your list of accepted jobs can also give you a quick overview of your workload so that you know at a glance whether you can accept further work or not, and how much.

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Simply make certain not to get over any of your bosses.

In spite of the fact that intrusions amid the workday are unavoidable, limit them to the degree conceivable. On the off chance that you have an office with an entryway, keep it shut. At the point when a collaborator is hoping to idly chatter, let him or her realize that you're endeavoring to complete a venture, however would be upbeat to talk later. Custom Coursework Help

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